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Use this guide when preparing an RFQ, issuing controlled drawings, confirming an order, or requesting quality and dispatch records.
RFQ & Technical Input Package
A complete request for quotation helps our team review manufacturability, inspection needs, commercial scope, and lead time without avoidable clarification.
- Provide the latest 2D drawing and, where applicable, a STEP, IGES, DWG, or DXF model with a clear part number and revision.
- State the material grade, condition or hardness, quantity, batch requirement, target delivery date, and expected repeat volume.
- Identify critical dimensions, GD&T, surface finish, heat treatment, coating, welding, assembly, or special-process requirements.
- Include the required inspection method, certificates, packaging, marking, and delivery destination before quotation.
Drawing & Revision Control
Production and inspection depend on clearly identified, mutually accepted technical documents. Revision control prevents obsolete information from reaching the shop floor.
- Each drawing or specification should carry a part number, revision, issue date, units, material, and applicable standard.
- Customer clarifications and approved deviations should be confirmed through traceable written communication.
- A revised drawing issued after quotation or order confirmation may require feasibility, price, tooling, and delivery review.
- Superseded documents are removed from active use, while relevant records may be retained for traceability and repeat orders.
Quotation & Order Confirmation
Our quotation records the reviewed manufacturing scope and commercial assumptions. The customer purchase order and our written acceptance establish the authorised order requirements.
- The quotation may identify material, operations, quantity, tooling, inspection scope, secondary processes, taxes, delivery basis, payment terms, validity, and lead time.
- The purchase order should reference the accepted quotation, current drawing revision, delivery schedule, and documentation requirements.
- Differences between the RFQ, quotation, and purchase order are clarified before order acceptance or production release.
- Any approved change is recorded so that engineering, production, quality, and dispatch teams work to the same requirement.
Production & Quality Records
Manufacturing and inspection records are maintained according to the component, agreed quality plan, customer requirement, and applicable business needs.
- Records may include incoming material verification, first-piece approval, in-process checks, final inspection, and non-conformance disposition.
- Material certificates, dimensional reports, process certificates, calibration references, or third-party reports are supplied only when agreed in the order.
- Critical and special characteristics should be identified before production so suitable measuring equipment and reporting can be planned.
- Document format, sample size, retention period, and customer approval points should be confirmed during quotation or order review.
Packing & Dispatch Documents
Dispatch documentation is prepared against the accepted order and the agreed transport, packaging, identification, and statutory requirements.
- A standard dispatch set may include the tax invoice, delivery challan where applicable, packing list, and transport details.
- Part number, revision, quantity, batch identification, and package marking are applied where specified and operationally applicable.
- Protective packing is selected according to component size, surface condition, storage needs, handling risk, and mode of transport.
- Customer-specific labels, barcodes, test reports, certificates, or export documents must be requested and agreed before dispatch.
Document Requests & Communication
Clear written communication helps maintain technical accuracy and traceability throughout quotation, production, inspection, and delivery.
- Quote, order, drawing, quality, and dispatch questions should reference the customer name, purchase order, and part number.
- Requests for additional or duplicate records are reviewed against availability, confidentiality, retention, and the agreed order scope.
- Documents are shared only with authorised customer contacts or approved project participants through appropriate communication channels.
- For documentation support, contact shriganeshenterprises@gmail.com or +91 96077 29090.